Comprehensive Guide to SIS Transfer Orders, DDO Code Changes, and Graduation/Attendance Reports

The School Information System (SIS) is a vital tool for managing educational data, particularly in regions like Punjab, where it facilitates processes such as teacher transfers, attendance tracking, and graduation reporting. This article provides a detailed overview of the transfer order process, handling graduation and attendance reports, and understanding Drawing and Disbursing Officer (DDO) code changes. It is designed to help educators and administrators navigate the system efficiently while adhering to official protocols.

Understanding the SIS Transfer Order Process

The SIS, as implemented in Punjab’s public schools, streamlines administrative tasks, including teacher transfers through the E-Transfer system. The transfer process involves several stages, from application to approval, and requires careful attention to documentation and system interactions.

• Application Submission: Teachers apply for transfers via the SIS mobile app during designated periods (e.g., the last round was from 11-Jun-25 to 15-Jun-25). Applications are based on self-reported data in SIS, subject to verification by relevant authorities.
• Status Progression: The application status progresses from “Waiting” to “Selected,” and finally to “Approved.” Once approved, transfer orders are issued.
• Verification and Finalization: Transfers are finalized only after verifying teacher records, sanctioned posts, and enrollment data. This ensures compliance with the School Education Department (SED) rules.

Steps to Access and Process Transfer Orders

To complete the transfer process, teachers must follow these steps to access and submit their transfer orders:

• Log into SIS App: Access your personal profile on the SIS mobile app and scan the QR code provided on the transfer order to download it.
• Submit Documentation: Prepare and submit four copies of the transfer order to the relevant authority or office, such as the District Education Office.
• Monitor Status: Regularly check your SIS profile for updates on your transfer status to ensure all steps are completed.

Managing Graduation and Attendance Reports

The SIS platform also allows schools to generate and manage critical reports, such as graduation and attendance records, which are essential for administrative and compliance purposes.

• Accessing Reports:
• Graduation Reports: Obtain these from the “School Tab” in the SIS app under the section where the transfer order is issued. These reports detail student completion status and are crucial for year-end processes.
• Attendance Reports: Download these from the same “School Tab.” Attendance tracking in SIS includes details like excused absences (e.g., code 15 for out-of-school suspensions) or virtual attendance (e.g., SC-VTP code for virtual learning).
• Submission: Submit four copies of both graduation and attendance reports to the relevant authority alongside transfer orders to ensure compliance with district protocols.

Best Practices for Report Management

• Accuracy: Ensure all data entered in SIS is accurate, as invalid entries (e.g., incorrect MMR dates) can lead to compliance issues.
• Timeliness: Submit reports promptly to avoid delays in processing transfers or funding allocations.
• Digital Access: Use the SIS mobile app or web portal for real-time updates and to avoid manual errors.

Understanding DDO Code Changes

The Drawing and Disbursing Officer (DDO) code is a critical identifier for salary disbursement in educational institutions. A change in DDO code can affect salary processing and requires careful handling.

When Does a DDO Code Change?

The DDO code changes in the following scenarios:

• School Level Transitions:
• Moving from a primary/elementary school to a high or higher secondary school.
• Moving from a high/higher secondary school to a primary/elementary school.
• Inter-School Transfers: Transferring between high/higher secondary schools within the same or different categories.
• Geographical Transfers:
• Moving from one tehsil to another.
• Moving from one district to another.
• Wing Changes: Shifting between the male and female wings of schools.

Impact on Salaries

• No DDO Code Change: If the DDO code remains unchanged, salaries continue without interruption.
• DDO Code Change: Teachers must initiate salary issuance under the new DDO code, as salaries linked to the previous code will be stopped. This requires coordination with the district accounts office to update payroll records.

Steps to Manage DDO Code Changes

1. Verify DDO Code: Confirm the new DDO code with the receiving school’s administration.
2. Update Payroll: Submit the updated DDO code and transfer order to the accounts office to ensure seamless salary processing.
3. Monitor Payments: Check the SIS app or consult the accounts office to confirm salary updates.

Table: Summary of SIS Transfer and DDO Code Processes

Process	Steps	Key Considerations
Accessing Transfer Orders	Log into SIS app, scan QR code, download order	Ensure profile access, submit four copies
Graduation Reports	Access via School Tab, download, submit four copies	Verify data accuracy, meet submission deadlines
Attendance Reports	Access via School Tab, download, submit four copies	Use correct codes (e.g., SC-VTP for virtual)
DDO Code Changes	Verify new code, update payroll, monitor payments	Coordinate with accounts office for salary updates

FAQs

How do I download my transfer order from the SIS app?

Log into your personal profile on the SIS mobile app, navigate to the transfer section, and scan the QR code provided to download the order. Ensure you have an active internet connection and valid login credentials.

What should I do if my DDO code changes?

If your DDO code changes due to a transfer, contact the accounts office of the receiving school or district to update your payroll details. Submit the new DDO code along with your transfer order to avoid salary disruptions.

How can I ensure my graduation and attendance reports are accurate?

Cross-check all data entered in the SIS app for accuracy, especially dates and codes. For attendance, use appropriate codes like 15 for excused absences or SC-VTP for virtual attendance. For graduation, ensure all student records are updated in the School Tab.

What happens if I don’t submit my transfer orders on time?

Failure to submit transfer orders and reports within the specified timeframe may delay your transfer process or affect compliance with SED regulations. Always adhere to deadlines set by your district office.

Conclusion

Navigating the School Information System for transfer orders, DDO code changes, and graduation/attendance reports requires a clear understanding of the processes and diligent follow-through. By leveraging the SIS mobile app, teachers and administrators can streamline these tasks, ensuring compliance with educational regulations and uninterrupted salary processing. Regular monitoring of your SIS profile and timely submission of required documents are key to a smooth experience. For further details, refer to official resources like the Punjab SIS portal or contact your district education office.

اگر آپ کا SIS پر status
Waiting and selected
کے بعد approved
لکھا آ جائے تو

• ٹرانسفر آرڈرنکالنے اور فراغت /حاضری رپورٹ کے بارے میں تھوڑی سی معلومات !!!
  ⭕٭سکول انفارمیشن سسٹم (سس ایپ ) پہ اپنی پرسنل پروفائل لاگ ان کر کے آرڈرپہ جو کوڈ دیا گیا ہے اس کو سکین کرنا ہےاورآرڈر کو ڈاون لوڈ کر لینا ہے۔
  ⭕٭آن لائن اپنے سکول کی ٹیب سے فراغت پائیں اور آن لائن جس سکول میں آرڈرہوئے ہیں اسی سکول کے ٹیب سے حاضری دیں۔
  ⭕٭اپنے ٹرانسفر آرڈرز اور حاضری /فراغت رپورٹ کی چارچار کاپیاں اپنے متعلقہ اتھارٹی /آفس میں جمع کرائیں۔
  ⭕٭ٹرانسفر کرانے والے ایسے اساتذہ کرام جن کا(ڈی ڈی او-کوڈ) تبدیل نہیں ہوا ہے انکو اپنی سیلری جاری کرانے کی ضرورت نہیں ہے اور جن اساتذہ کرام کا ڈی ڈی او کوڈ تبدیل ہوا ہے انکو اپنی سیلری جاری کرانا پڑے گی کیونکہ پچھلے کوڈ سے انکی سیلری بند کرادی جائیگی۔
  ⭕٭ڈی ڈی او کوڈ کیسے بدلتا ہے؟؟؟
  ♦جب آپ پرائمری /ایلیمنٹری سکول سے ہائی یا ہائیر سکولز میں جاتے ہیں۔تو ڈی ڈی او کوڈ تبدیل ہوجاتاہے۔بالکل اسی طرح ہائی /ہائیر سکول سے آنے والے اساتذہ کرام جب پرائمری /ایلیمنٹری سکول میں آتے ہیں تو ڈی ڈی او کوڈ بدلتا ہے۔
  ⭕٭ایک ہائی /ہائیر سکول سے دوسرے ہائی /ہائیر سکول تبدیل ہونے سے بھی ڈی ڈی او کوڈ تبدیل ہوگا۔
  ⭕٭ایک تحصیل سے دوسری تحصیل میں یا ایک ضلع سے دوسرے ضلع میں سکول تبدیل ہونے کی صورت میں ڈی ڈی او کوڈ تبدیل ہوگا۔
  ⭕٭میل ونگ سے فی میل ونگ میں سکول کی تبدیلی سے بھی ڈی ڈی او کوڈ تبدیل ہوگا.